§ 2.4.8. Processing schedules.

This Section sets forth basic requirements for insuring the timely and due process for review and action on development applications and other matters set forth in these regulations.

(A)

General requirements. The following items pertain to the processing of any development application or other item which requires an action under these regulations.

(1)

Timely submission required. A failure of an applicant to file an application or formal request for action prior to a deadline date, established herein, shall be cause for the item to be considered in the subsequent round of processing or meeting of a Board and approval body.

(2)

Full submission required. A failure of an applicant to file a complete development application shall be cause for deferring its consideration to the subsequent round of processing.

(3)

Prerequisite actions. When an action of one Board, or approval body, is dependent upon the action of another Board, it is necessary that the dependent action not be taken until the prerequisite action is completed. Examples of prerequisite actions include: [Changed Bullets Ord. 36-07 9/18/07]

(a)

Granting of a variance prior to site plan approval

(b)

Obtaining a certificate of appropriateness prior to approval of a site plan

(c)

Obtaining administrative relief prior to site plan approval.

(d)

Approval of a rezoning prior to action on a conditional use or site plan.

(B)

Internal review procedures. The following provides a minimum requirement for the administrative review of a development application. More detailed procedures shall be promulgated in written form by the Director of Planning. [Changed Bullets Ord. 36-07 9/18/07]

(1)

Each development application shall be formally receipted within one week of its submission. At that time a determination shall be made that it is accepted for processing, tentatively accepted, or rejected. An application which is tentatively accepted shall have listed items which must be provided for full acceptance and a date by which such information must be provided.

(2)

An accepted or tentatively accepted application shall be distributed to appropriate administrative units within the City for review and comment. Reviewers include:

(a)

Engineering.

(b)

Code Enforcement.

(c)

Public Utilities.

(d)

Planning.

(e)

Fire.

(f)

Horticulturist.

(g)

Building.

(h)

Police.

(3)

Public hearing notice shall be made. Also, a description of the application shall be provided to external agencies, as appropriate, for review and comment.

(4)

Review comments on applications for rezonings, conditional uses, site plans, and plats shall be provided in writing, consolidated by the Planning Division, and transmitted to the project agent.

(5)

A written report shall be presented to the review and approval bodies in which an assessment of the application is made and a recommendation is provided. The recommendation shall address findings which are required prior to action.

(C)

Deadlines for submittals. The following deadlines for the receipt of a development application shall be observed. Late submittals may be accepted only through special exceptions granted by the Director.

(1)

Items which require Planning and Zoning Board review are to be submitted on the first Friday of a month in order to be considered at the Board's regular meeting of the subsequent month (normally the third Monday).

(2)

Items which require Site Plan Review and Appearance Board review are to be submitted prior to a regular meeting date as follows:

(a)

Site Plans: five weeks

(b)

Architectural Elevations: one week

(c)

Final Landscape Plans: five weeks

(d)

Preliminary Landscape Plan: one week

(e)

Master Sign Programs: two weeks

(3)

Items which require Board of Adjustment consideration are to be submitted prior to a regular meeting date as follows:

(a)

Items Which Require Public Notice: four weeks

(b)

Other Items: two weeks

(4)

Items which require Historic Preservation Board consideration are to be submitted prior to a regular meeting date as follows:

(a)

Variances: four weeks

(b)

Certificate of Appropriateness: two weeks

(c)

Other Items: two weeks unless when acting in-lieu of the Site Plan Review and Appearance Board in which case the standards for that Board apply.

(5)

Development applications which must be acted upon by the City Commission shall be forwarded from the recommending Board to the Commission so as to be considered at the Commission meeting subsequent to the Board action, provided however, that the Board's action occurs prior to the establishment of the agenda for that City Commission meeting. When an application is conditioned upon certain items being completed prior to consideration by the City Commission, documentation that such items are completed prior to the establishment of the agenda for that City Commission must be provided.

(6)

Other items which are to go before Land Development Boards shall be submitted in sufficient time to provide for appropriate notice and to be included on the published and posted agenda for the Board's meeting.

(7)

Items which are required to be in compliance with the Beach Property Owners Design Manual are to be submitted for review in sufficient time to allow up to 30 days for issuance of a letter of compliance with the Beach Property Owners Design Manual. [Amd. Ord. 36-07 9/18/07]